When it comes time to draft board meeting minutes the goal is to record a complete document of what happened at the meeting that offers legal protection in the future. To achieve this, you should concentrate on the most important discussions and the decisions that came out of the meeting. You’ll need to make sure that all necessary details are recorded, including a list of attendees (includes those who attended in person, over the phone, or via online) and their roles, as well as an account of the time that the meeting ended.
The minutes of your board should not be simply a record of all opinions and comments that were expressed. Your board minutes must be impartial, and should not contain inflammatory or colorful opinions, disagreements between members or political commentary. Also, you should remove any tangents or idle chats that were discussed, as they could be a source of liability should your board be required to examine the minutes.
Board meetings often have meetings that go beyond the agenda. These should be clearly marked off-the record and not included in your meeting minutes. It is better to note that the board debated board portal something that wasn’t even on the agenda, and not include any specifics regarding the discussion. Additionally, you should document the vote of the board members against or for certain motions and include the reasons for their votes. This will provide a precise and impartial record of votes which can be useful in the event there will be any future legal issues.
