Board meetings that are online eliminate one of the biggest barriers to participation and attendance time. Meetings are shorter, which means board members can attend more of them. That alone improves turnout and decreases the possibility of omitting crucial decisions. It’s important to understand that an online board meeting has its challenges.
Meetings in person allow participants to read bodylanguage and facial expressions. This can be difficult in a virtual conversation. It is more difficult to keep board members who live far away active. For instance board members may be hesitant to speak up in meetings if they aren’t sure that their input will be heard. And even if they do however, their voice could be drowned out by other members or background noise.
Other challenges that come with online board meetings are poor audio quality and inconsistent video conferencing software. It is essential to select a video-conferencing platform that is safe, accessible, and easy to use, and offers numerous features that can benefit your business. Ask your board members to test the platform prior to the online board meeting. This will allow you to avoid any technical issues.
Another issue is keeping the meeting on track and limiting the duration of discussion items. It is recommended to set a goal for each item and limit its duration. You could, for instance, assign a member as the leader of each topic on the agenda or assign the time limit for each item. The goal should be to arrive at a conclusion or generate ideas before moving on to the next item.
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